Board of Directors Meeting Note
Date: July 14th, 2024
Location: SDWE – See The way main office (5721 Phelps Luck Drive, Columbia, MD, 21045)
We are excited to share the details from our recent Board of Directors meeting as we prepare for the official launch of our non-profit organization dedicated to contributing effectively to the socio-economic advancement of women and youth for sustainable development. A Board of Directors meeting was held on July 14th, 2024, and we are pleased to announce the following key decisions and plans:
Meeting Highlights
Vision, Mission, and Areas of Priority
Vision:
To lift women and youth for a sustainable world.
Mission:
To contribute effectively to the socio-economic advancement of women and youth for sustainable development.
Areas of Priority:
- Economic empowerment
- Education and skills development
- Health and wellbeing
- Environmental sustainability
The board unanimously reaffirmed our vision and mission, solidifying our commitment to fulfilling actions to promote these priority areas.
- Organizational Structure confirmation
The board confirmed the following organizational structure to ensure effective governance and operational efficiency:
- Board of Directors
- Executive Director
- Program Managers
- Administrative Staff
- Volunteers
This structure will be put in place progressively and enable us to implement our programs and initiatives successfully.
- Review of Strategies
The review of strategies session provided a crucial opportunity for the Board of Directors (BOD) to assess and evaluate the progress of various ongoing projects and initiatives. This session focused on several key areas, including pending tasks with international partners and service providers. Key topics of discussion included the development of the organization’s website and the implementation of comprehensive digital communication strategies.
Website Development: The BOD took this opportunity to closely examine the current status of the website development project. This included reviewing the progress made by the web development team, assessing the website’s design and functionality, and ensuring that it aligns with the organization’s branding and objectives. The discussion also covered the timeline for completion and any potential obstacles that may need to be addressed to ensure a timely launch.
Digital Communication Strategies: In addition to website development, the session emphasized the importance of robust digital communication strategies. The BOD reviewed the digital marketing, social media management, and online engagement strategies to agree on the most effective strategies that would enhance the organization’s online presence, increase engagement with stakeholders, and effectively communicate its mission and activities to a broader audience.
Development Strategies: Beyond the specific tasks related to website development and digital communication, the session allowed the BOD to discuss other development strategies. This included exploring new opportunities for growth, identifying potential funding sources, and brainstorming innovative approaches to achieve the organization’s long-term goals. The BOD considered various strategic options and prioritized initiatives that align with the organization’s vision and mission.
- Fundraising and Sponsorship Planning
The board discussed and approved a fundraising and sponsorship strategy to support the launch and ongoing operations. This includes:
- Identifying potential sponsors and partners.
- Developing sponsorship packages.
- Organizing pre-launch fundraising events.
- Launching a crowdfunding campaign.
- Communication and Outreach Plan
An effective communication and outreach plan was established to raise awareness about our organization and the launch event:
- Website Launch: A dedicated website with detailed information about our mission, programs, and how to get involved.
- Social Media: Active engagement on platforms such as Facebook, Twitter, and Instagram.
- Press Releases: Distribution to local and national media outlets.
- Email Campaigns: Targeted emails to potential supporters and partners.
- Next Steps
- Develop a comprehensive strategic plan.
- Set up initial meetings with potential partners and donors.
- Launch a marketing and communication plan to announce our organization to the public.
The BOD assigned specific responsibilities to team members to ensure that the discussed tasks and strategies are implemented effectively. Follow-up meetings were scheduled to monitor progress and address any emerging challenges. The session reinforced the organization’s commitment to continuous improvement and strategic planning, laying the groundwork for future success.
For more information and updates, please visit our website (https://www.sdwe-vepdef.org/) regularly. Together, we can create a brighter future for all.
Submitted by: Ms. Anik Laure NOUDOU, Secretary
Date: July 17th, 2024
Approved by: Ms. Josiane Sylvie Mbakop Noukeu, Board Chair
Date: July 17th, 2024
Thank you for your support and interest in our organization. We are eager to embark on this journey and work towards a sustainable future for women and youth.